Procedure for the appointment of teaching and research staff

This regulation is based on Universities Act § 34 paragraph 4 and clause 41, and the Statutes of the Estonian University of Life Sciences, section 26.1.13.

  1. The Rector of the Estonian University of Life Sciences (hereinafter the University) may fill a vacancy in the teaching or research staff for a fixed term with a person conforming to the qualification requirements for a teaching or a research staff member without announcing a competition, and conclude a fixed term contract with him/her  in case:

    1.1 the competition for electing a teaching or a research staff member has failed;
    1.2 the job performed at the respective position is of temporary nature.
  1. In case of 1.1., a fixed-term contract is signed until the position is filled as a result of a competition, but not for longer than five years.

  1. An applicant for the position of a member of teaching or research staff shall submit the director of the institute or college/ head of the centre the following documents:

  • an application to the Rector;

  • a CV (curriculum vitae) including a structured list of scientific publications of the past five years, in the standard format of the Estonian Research Information System (ETIS), (up to five significant publications from the earlier period may be included at will); information on academic work done within the past five years must be enclosed with the CV;

  • a copy of the document certifying education and/or academic degree;

  • other relevant materials at the discretion of the applicant.

 

  1. In case the applicant is unable to submit the CV in the ETIS format, the CV shall be executed according to the format available on the University's web site. The list of publications shall be prepared following the classification of publications in the ETIS.

 

  1. The evaluation of applicants

5.1.In assessing the applicants for the position the evaluators proceed from the job descriptions of the teaching and research staff members adopted by the University Council.

5.2.For assessing the applicants for the position of a regular professor and the lead research fellow, the Rector shall nominate, on the proposal of the director of the institute or college/ head of the centre, an expert committee consisting of at least three members, in which one of the members must come from outside the University.

5.3 To assess the applicants for the positions of a regular docent and senior research fellow, the director of an institute or college shall nominate an expert committee consisting of at least three members and appoint the chairperson of the committee. In the case of a centre, and also when the director of an institute or college him/herself is applying for one of the above-mentioned positions, the expert committee shall be appointed by the Vice-Rector of Studies. One of the members of the committee must be from outside the respective unit, and one member may be the prospective direct employer.

5.4 The director of an institute or college/ head of the centre shall forward the applicant's documents to the chairperson of the expert committee, specifying the date of providing the evaluation.

5.5 In case the applicant for the position of a regular professor or docent has not been elected to the position of a professor or docent at the University before, the applicant is required to give a public lecture (venia legendi). The public lecture shall be announced by the director of the respective institute or college/ head of the centre.

5.6 Each expert shall, on the basis of the submitted documents, assess the compliance of the applicants’ competence with the requirements for the respective position established at the University. The chairperson of the expert committee shall produce a summary of the expert opinions.

5.7 When the position of regular professor is applied for, the expert opinion shall be discussed by the council of the institute/college/centre, who evaluates the suitability of the applicant for the position. At the discretion of the council, a secret advisory ballot of the council can be organised to evaluate the compliance of an applicant with the qualification requirements.

5.8 A written evaluation of the applicants for the positions of a lecturer, assistant, teacher, research fellow and junior research fellow shall be given by the applicant’s prospective direct employer.

5.9 Conflicts of interest between the applicant for the position and the evaluator must be avoided when appointing evaluation experts.

 

  1. The director of the institute or college/ head of the centre shall send the evaluation results and the documents submitted by the applicant to the personnel department so that they can prepare the appointment order and conclude the employment contract. 

  1. This order shall come into effect from the moment of adoption.

  1. The present regulation repeals the Council regulation No. 6 of March 31 2009.

    ADOPTED by the EMÜ Council

    Regulation No. 1-5/1

    of 29.01.2015, in Tartu