Cost of tuition

ADOPTED by

Regulation No. 1-5/2 of the  Council of Estonian University of Life Sciences of 17.03.2016 (enforced on 01.09 2016)

 

AMENDED by
Regulation No. 1-5/3 of the  Council of Estonian University of Life Sciences of 23.02.2017 (enforced on 27.02.2017)

 

 

TERMS AND PROCEDURE FOR COVERING THE COST OF TUITION IN FORMAL STUDY

 

 

Adopted on the basis of clause 4 of § 133 of the Universities Act and section 26.2.4 of the Statutes of Estonian University of Life Sciences.

I.                   GENERAL PROVISIONS

 

1.      This Regulation shall provide the terms and procedure for covering the cost of tuition in formal study in Estonian University of Life Sciences (hereinafter the University).

2.      The following persons have the obligation to cover the cost of tuition:

2.1.     Students who

2.1.1. study full-time in an Estonian curriculum and who by the start of the new semester lack more than 8 credit points (ECTS) of the cumulative prescribed study load of the preceding semesters, excluding doctoral students. The student has the obligation to cover the cost of tuition for the portion of studies that exceed the 8 ECTS credits;

2.1.2. study part-time in an Estonian curriculum;

2.1.3. study in an English curriculum, excluding full-time doctoral students and except if the student receives a targeted scholarship mentioned in section 40;

2.1.4. recommenced studies at the same level of tertiary education before the triple standard term of the curriculum in which the student used to study or the double standard term of the integrated bachelor’s and master’s curriculum in which the student used to study has lapsed as of taking up studies at the same level of tertiary education and the student has not covered the cost of tuition at the same level of tertiary education to the extent of at least a half of the standard term of the curriculum before;

2.1.5. has been dismissed from the same curriculum within two years preceding matriculation and has studied in the former student place for one semester at least;

2.2.     external students, except for the defence of doctoral thesis

3.      The rate of covering the cost of tuition is called the tuition fee

4.      The tuition fee shall be established by the University Council with their decision at least four months before the start of the academic year, taking into account the suggestions of the councils of the college and institutes

5.      The tuition fee shall be established

5.1.     For matriculated students

5.1.1. as a credit point price in Estonian curricula, excl. doctoral study curricula;

5.1.2. as a semester fee and credit point price in English curricula, excl. doctoral study curricula;

5.1.3. as a semester fee in doctoral study curricula;

5.2.     [declared invalid – Regulation No. 1-5/3 of the Council of Estonian University of Life Sciences, enforced on 27.02.2017]

5.3.     as a credit point price for providing teaching services to external students. The Council of the University can establish a tuition fee different from the credit point price for external students for defending their thesis or taking their final exam(s).

6.      Citizens of the Member States of the European Union and aliens holding a long-term residence permit of such states are subject to the same tuition fee. The Council of the University may establish a higher tuition fee for students who are citizens of non-EU states and do not hold a long-term resident permit of any EU Member State.

7.      The rate of the tuition fee may vary by curricula.

 

II.               PAYMENT OF TUITION FEE

 

8.      Tuition fee is paid on the basis of an invoice issued by the University to the payer of the tuition fee electronically at least 14 days before the due date. The institute or college submits to the Finance Department an order of the Director of Studies or the Director of a college, or a proposed invoice on the basis of a contract for provision of teaching services, a contract for covering the cost of tuition, or an order to extend studies not later than 21 days before the due date.

 

II.1. Payments of tuition fees during the period of study intended in the curriculum

 

II.1.1. General provisions

 

9.      The tuition fee shall be paid by the due date, i.e. October 15 in the autumn semester and March 1 in the spring semester. A student is entitled to pay the tuition fee in a lump sum for the entire academic year. In such an event the payment due date of the tuition fee is October 15.

10.  In full-time study the tuition fee is payable based on the order of the Director of Studies of an Institute or the Director of a College. In part-time study, in an English curriculum and in the event of re-commencing studies in accordance with sections 2.1.4 and 2.1.5, the tuition fee shall be paid on the basis of an agreement on covering the cost of tuition made between the University and the student. The agreement shall be concluded within three weeks after the student has been matriculated or transferred to part-time studies

11.  If the student withdraws from the student place (by submitting a written application) before the payment due date of the tuition fee, the student does not have the obligation to pay the tuition fee. If the student withdraws from the study place after the due date, the student shall be required to pay the tuition fee for the current semester.

12.  The student does not have the obligation to pay the tuition fee while being on academic leave except in cases set out in this regulation (see sections 17, 20, 24 and 27).

 

II.1.2. Full-time students studying in an Estonian curriculum (excl. doctoral students)

 

13.  A student is required to pay the tuition fee if by the start of the semester the student lacks more than 8 credit points (ECTS) of the study load of the previous semesters prescribed by the curriculum. The tuition fee is paid during the current semester for each lacking credit point exceeding the threshold of 8 ECTS, taking into account that the study load is 30 ECTS per semester and 60 ECTS per academic year, and credit points are calculated cumulatively per semester.

14.  For the calculation of the student’s tuition fee, the study load to be completed according to the curriculum shall include only the subjects prescribed by the curriculum and optional subjects to the maximum extent allowed by the curriculum. When calculating the tuition fee, credit points obtained for accredited prior learning and work experience are counted towards the completed study load of the curriculum.

15.  The requirement of completing the curriculum specified in section 13 is not applied in semesters during which the student studies in a foreign university for at least three months. Courses completed there will be calculated to the extent of at least 15 ECTS towards the completion of the student's curriculum; and in the semester following studying abroad.

16.  A student transferred from part-time study to full-time study is not required to pay the tuition fee in the first semester of full-time study, but as of the second semester of full-time study the student will pay the tuition fee in accordance with the provisions of section 13.

17.  If academic leave commences during the semester, the student shall pay the tuition fee for the current semester based on the credit points short of the number prescribed according to the curriculum, in accordance with section 13. When academic leave ends, the student is not required to pay the tuition fee for the current semester, provided the student has already paid the tuition fee for the semester of study preceding the start of academic leave.

 

II.1.3. Part-time students studying in an Estonian curriculum (excl. doctoral students)

 

18.  The student pays the tuition fee based on the price of a credit point according to the number of credit points to be gained for the courses registered at the beginning of the semester. If the student earns more credit points during the semester, the University shall add the missing amount to the invoice to be issued in the next semester. In the event of graduation, the University shall issue an invoice before the student defends the graduation thesis (takes the graduation examination)

19.  A student transferred from full-time study to part-time study shall pay the tuition fee in accordance with section 18 as of the semester in which the student was transferred to part-time study and the student is not required to pay tuition fee for the number of credit points that the student failed to obtain of the amount prescribed for the curriculum during the preceding semester

20.  If academic leave commences before the payment due date, the student is not required to pay the tuition fee for the current semester. If academic leave commences after the payment due date, the tuition fee shall be paid for the entire current semester. If academic leave ends before the payment due date, the tuition fee shall be paid for the current semester, while no tuition fee shall be paid for the current semester if academic leave ends after the payment due date. A student who is allowed to participate in studies and take exams and preliminary exams during the academic leave, pays for tuition fee based on the price of the credit point for subjects they participate in during the academic leave.

21.  Contractual tuition fee shall be payable for the time spent studying abroad.

 

II.1.4. Students studying in an English curriculum (excl. doctoral students)

 

22.  A full-time student shall pay the tuition fee as a semester fee for the current semester. A parttime student shall pay the tuition fee on the basis of the price of a credit point pursuant to the procedure prescribed in section 18.

23.  If a student matriculated in the first year interrupts the studies before October 15 of the respective academic year, the University is entitled to demand the student to pay the tuition fee of 200 Euros.

24.  If academic leave commences before the payment due date, the student is not required to pay the tuition fee for the current semester. If academic leave commences after the payment due date, the tuition fee shall be paid for the entire current semester. If academic leave ends before the payment due date, the tuition fee shall be paid for the current semester, while no tuition fee shall be paid for the current semester if academic leave ends after the payment due date.

25.  Contractual tuition fee shall be payable for the time spent studying abroad.

 

II.1.5. Doctoral students

 

26.   A part-time doctoral student shall pay the tuition fee as a semester fee for the current semester.

27.  If academic leave commences before the payment due date, the student is not required to pay the tuition fee for the current semester. If academic leave commences after the payment due date, the tuition fee shall be paid for the entire current semester. If academic leave ends before the payment due date, the tuition fee shall be paid for the current semester, while no tuition fee shall be paid for the current semester if academic leave ends after the payment due date.

28.  The obligation to pay the semester fee arises also during the time in which a part-time doctoral student has the status of studying abroad, as well as upon extension of studies.  

 

II.2. External students

 

29.  An external student shall pay the tuition fee on the basis of the price of the credit point and the number of subjects specified in the application, in accordance with the contract of covering the cost of tuition concluded between the University and external student. Upon making the contract the tuition fee is determined based on the tuition fee established for the academic year, when the student is matriculated as an external student, Upon extension of the contract, the tuition fee is determined on the basis of the rate of covering the cost of tuition established for the respective academic year.

 

II.3. Basis for payment of tuition fee upon recommencement of studies

 

30.  A student who has been deleted from the matriculation register and, within two years, rematriculated in the same

30.1. Estonian curriculum, shall pay the tuition fee in full-time and part-time study on the same grounds as part-time students in Estonian curricula;

30.2. English curriculum, shall pay the tuition fee on the same grounds as students studying in English curricula;

30.3. doctoral curriculum, shall pay tuition fee on the same grounds as doctoral students

31.  A student who recommenced studies at the same level of tertiary education before the triple standard term of the curriculum in which the student used to study or the double standard term of the integrated bachelor’s and master’s curriculum in which the student used to study has lapsed as of taking up studies at the same level of tertiary education and the student has not covered the cost of tuition at the same level of tertiary education to the extent of at least a half of the standard term of the curriculum before, shall pay the tuition fee

31.1. in an Estonian curriculum, both in full-time and part-time study on the same grounds as part-time students in Estonian curricula;

31.2. in an English curriculum, on the same grounds as students studying in English curricula;

31.3. in a doctoral curriculum, on the same grounds as part-time doctoral students.

32.  In cases specified in sections 30 and 31 it is not possible to apply for exemption from the tuition fee on the basis of sections 36.1 and 36.2.

 

II.4. Payment of tuition fee upon extension of studies

 

33.  In the first extension semester, a full-time student studying in an Estonian curriculum shall pay the tuition fee for each lacking credit point exceeding the threshold of the prescribed number of credit points to be obtained in previous semesters. As of the following extension semesters, tuition fee is not paid per credit point.

34.  Upon extension of studies, a part-time student studying in an Estonian curriculum shall pay the tuition fee on the basis of the number of credit points to be obtained for courses for which the student has registered.

35.  Upon extension of studies, a student, including Athose receiving a targeted scholarship (see section 40 and 42), studying in an English curriculum shall pay the tuition fee on the basis of the number of credit points to be obtained for courses for which the student has registered.

 

III.           RELEASE FROM TUITION FEE

 

36.  On the basis of an application, a full-time or part-time student shall be released from the tuition fee if the student commences full-time studies in an Estonian curriculum and if the student is:

36.1. a person with moderate, severe or profound disability;

36.2. a parent or a guardian of a child under the age of 7 years or of a child with a disability

With the application for release from the tuition fee the student shall present a supporting document (child's birth certificate, a valid document proving disability)

37.  Based on the person’s application, the director of studies of the institute or the director of the college may, by their order:

37.1. release the external student in part or in full from payment of the tuition fee payable for a graduation thesis defended or a graduation examination taken.

37.2. during the extension term, release the full-time student studying in an Estonian curriculum in part or in full from the tuition fee payable for the graduation thesis defended or graduation examination taken.

38.  Students can apply for a release from the tuition fee as specified in sections 36 and 37.2 until September 20 in the autumn semester and February 4 in the spring semester.

39.  A full-time student studying in an English curriculum, whose nominal period of studies has been extended on account of semester(s) studied at a university abroad, shall be released from payment of the tuition fee for the extension semester(s), in case the tuition fee has already been paid pursuant to section 25. Release from the tuition fee shall be formalised by the director of studies of the institute or the director of the college by their order, specifying in the order the reason for and semester(s) of the release from payment.

40.  The University has the right to fix a non-financial targeted scholarship for a full-time student of a curriculum taught in English through which the student can be released from paying the tuition fee.

41.  The number of targeted scholarships per curriculum is determined by a decision of the Council of the University for each academic year for applicants from EU countries and from non-EU countries.

42.  The targeted scholarship is granted based on a ranking list made according to the fulfillment of admission requirements. A targeted scholarship can be granted once to a person studying at a specific curriculum. The targeted scholarship is granted based on a proposal of the admissions committee with an order of the Director of Studies of the institute for the nominal period of study.

43.  A student loses the targeted scholarship benefits if they do not complete the cumulative extent of studies required per semester. The student who has lost the targeted scholarship benefits, must pay the tuition fee starting from the semester they lost the targeted scholarship benefits according to the terms set out for students studying in a curriculum taight in English by this regulation.

   

IV.        LIABILITY FOR FAILURE TO PAY TUITION FEE

 

44.  If the tuition fee is not paid by the due date, late payment penalty shall be charged at the rate of 0.05% of the overdue amount for each day of delay. Payable late payment penalties are kept account of by the Department of Finance

45.  A student who fails to pay the tuition fee by the due date shall be excluded from the matriculation register pursuant to the Study Regulations, in case the student has delayed payment of the tuition fee for more than 30 days starting from the due date as specified on the invoice

46.  If a third party covering the tuition cost under the contract of covering the cost of tuition terminates the contract, the obligation to pay the tuition fee shall be transferred to the student who studies in the student place.

47.  The receipt of tuition fees is checked by the Department of Finance. The Department of Finance sends lists of debtors to the institutes and the college by the 15th date of each month (except in July and August).

48.  The University is entitled to transfer debt claims arising from contracts of covering the cost of tuition and contracts for provision of teaching services to a company engaged in debt collection

49.  If a student does not sign a contract of covering the cost of tuition within three weeks as of the transfer of a full-time student studying in an Estonian curriculum to part-time study or within three weeks as of the matriculation of a student studying in an English curriculum, a student specified in section 30 or 31 or a part-time student and fails to submit an application for exclusion from the matriculation register, the University shall charge the tuition fee from the student on the basis of the price of a credit point and the number of credit points to be obtained for the courses for which the student has registered by the start of the current semester. If a doctoral student does not sign the contract of covering the cost of tuition within three weeks as of their matriculation in part-time study or as of their transfer to part-time study and fails to submit an application for exclusion from the matriculation register, the University shall charge the tuition fee from the student on the basis of the semester fee. If a student has not paid the tuition fee for the autumn semester by October 15 or the fee for the spring semester by March 1, the student will be excluded from the matriculation register in accordance with section 45.

50.  The student has the right to contest the order of the director of studies of the institute ot the director of the college regarding payment of the tuition fee in accordance with the procedure provided in the Study Regulations of the University.

 

V.           IMPLEMENTING PROVISIONS

 

51.  The Regulation shall be applied to students admitted before the academic year 2013/2014 insofar as the contracts in force do not provide otherwise. If the Regulation provides for more favourable conditions than the contracts in force, the Regulation will be applied.

52.  The regulation shall not be applied to full-time students who were, before the academic year 2013/2014.  admitted to integrated Bachelor’s and Master’s study programmes taught in Estonian, who are studying in a state budget study place and with whom, the University has not signed an agreement for paying tuition fees before the academic year 2016/2017.

53.  Repeal the Regulation No. 1-5/8 of 25 April 2013  „Terms and condition for covering the cost of tuition in formal study“ by the Council of the University of Life Sciences.

54.  This Regulation shall enter into force on 1 September 2016.